Job description

Coelmo S.p.A. is a leading company in the design, production, and distribution of Industrial and Marine Generating Sets, founded in 1946. The company operates in Italy, Europe, the Middle East, Africa, and South America.

For the commercial office in Dubai, we are looking for a secretary with experience and knowledge of administrative tasks and an excellent knowledge of the English language, both spoken and written.

The responsibilities will include the following activities:

• Greet visitors and direct them to the appropriate departments or individuals
• Answer telephones and respond to inquiries via telephone or email
• Book meeting rooms, set up conference calls and take messages and minutes during meetings
• Perform administrative tasks, including filing and photocopying
• Write emails, memos and letters
• Implement and/or develop office procedures and record systems
• Manage database entry and client files
• Order and maintain supplies
• Document financial information
• Organize and distribute messages
• Make and confirm travel arrangements
• Prepare and mail outgoing correspondence
• Maintain confidential department files/records
• Able to arrange the cash flow sheet, basic accounts
• Able to use CRM and arrange offers
• Assist with presentations and reports

Immediate or short availability and preferably based in Dubai.