Job description

• *Job Title:** Online Secretary
• *Company:** Raytheon Technologies
• *Location:** London, England, UK
• *Job Type:** Part-Time
• *Seniority Level:** Associate Level
• *Years of Experience:** 3

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### Job Description

Raytheon Technologies is seeking a motivated and driven individual to join our dynamic team as an Online Secretary. This part-time position will play a pivotal role in ensuring smooth administrative operations within our organization while supporting various departments and enhancing communication across teams. The ideal candidate will possess excellent organizational skills, advanced technological proficiency, and the ability to adapt to changing priorities.

#### Responsibilities:

– **Administrative Support:** Provide comprehensive administrative support, including managing calendars, scheduling meetings, preparing agendas, and taking detailed minutes during meetings. Ensure all date-sensitive actions are followed up promptly.

– **Communication Management:** Act as a primary point of contact for internal and external correspondence. Handle emails and communicate effectively with stakeholders, clients, and team members to ensure timely and accurate information dissemination.

– **Document Management:** Organize, maintain, and update physical and digital files. Prepare and edit documents, reports, presentations, and spreadsheets as needed. Ensure all records are accurate and securely stored.

– **Event Coordination:** Assist in the planning and coordination of internal and external events or meetings, including venue booking, catering arrangements, and travel coordination for staff when necessary.

– **Data Entry and Management:** Maintain and update internal databases and manage records of communications, projects, and activities. Prepare analytical reports that may require negotiation and collaboration with various departments.

– **Process Improvement:** Continuously evaluate administrative processes for efficiency and effectiveness. Provide recommendations for streamlining and improving operations to enhance productivity.

– **Ad-Hoc Support:** Offer support on special projects as they arise, leveraging your adaptability and negotiation skills to ensure successful project execution.

#### Requirements:

– **Education:** A minimum of a high school diploma is required; a higher degree in Administrative Support, Business Management, or a related field is preferred.

– **Experience:** At least 3 years of experience in a similar administrative or secretarial role, preferably within a corporate environment.

– **Technical Skills:** Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), online collaboration tools (e.g., Microsoft Teams, Zoom), and data management software. Familiarity with project management tools is a plus.

– **Soft Skills:** Strong negotiation and adaptability skills are essential. The ability to effectively prioritize tasks and manage multiple assignments within tight deadlines is crucial.

– **Personality Traits:** Driven and motivated, with a proactive approach to tasks. A strong desire to learn and grow within the role is essential.

– **Interpersonal Skills:** Excellent verbal and written communication skills are required. The candidate should be comfortable interacting with all levels of an organization and should demonstrate a professional demeanor at all times.

#### Benefits:

– Comprehensive company equipment provided.
– Life insurance coverage.
– Employee discounts on a range of products and services.

#### Working Environment:

At Raytheon Technologies, we cultivate an atmosphere where employees are encouraged to think and act like entrepreneurs. We believe in innovation, creativity, and the individual empowerment of our team members to drive collective success.

#### Application Deadline:

Please submit your application by **October 5, 2024**.

#### Equal Opportunity Statement:

Raytheon Technologies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We encourage applications from people of all backgrounds and experiences.

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• *Join Raytheon Technologies and be part of a forward-thinking company where your contribution matters!**

How to apply:

Apply on GrabJobs and you will be notified if shortlisted for the job.

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