job descrption

To provide comprehensive and high quality secretarial, administrative and clerical support to the Director and Deputy Director of Midwifery & Gynaecology and Matrons for Women’s Health and wider Divisional Office department ensuring an effective and efficient service is delivered.

To support the Admin Team Leader to undertake change management.

To ensure that patients are treated with courtesy, dignity and respect.

The most rewarding part of this role is providing a high standard of administrative assistance to clinicians, patients, carers, relatives, outside agencies and the overall team ensuring they are all well supported.

The post holder works with very little supervision, prioritising and manging their own workload on a day to day basis.

To manage the Director and Deputy Director of Midwifery & Gynaecology and Matrons diaries on a daily basis.

Minute taking at meetings including typing and distributing of minutes. Touch typing of minutes from notes, dictation and/or recordings.
• To provide administrative support to members of the Women’s Health Management Team, along with wider team members
• To work closely with all grades of clinical and administrative staff, along with other employees within the Trust. To liaise with stakeholders as requested
• Clinical diaries (both paper and electronic) are to be maintained and checked against the published timetables. Discretion and initiative used when arranging meetings and appointments for patients, relatives and others. To ensure that arrangements regarding medical staff leave and cover arrangements are circulated appropriately and that clinical activities are amended accordingly
• Taking and transcribing formal minutes
• To undertake a variety of office duties such as filing, opening and distributing post, photocopying, moving and lifting of patient notes to ensure the efficient and effective support to the department
• To plan and organise own workload efficiently and to highlight any concerns to the Admin Team Leader
• Arrange induction meetings for new Midwives, Maternity Support Workers, Nurses and Healthcare Support Workers

The Maternity services Administrative support and Minute Taker is an exciting, demanding and fast-paced role.

Providing comprehensive and high quality secretarial, administrative and clerical support to the Director and Deputy Director of Midwifery & Gynaecology and Matrons for Women’s Health and wider Divisional Office department ensuring an effective .

Why Work With Us

For further details / informal visits contact: Name: Jo Wilkes Job title: Admin Team Leader Email address: joanne.wilkes@nhs.net Telephone number: 01803 656379