Job description

At JobRack, we help businesses find amazing remote talent from Eastern Europe and South Africa. We’re all about being helpful and friendly – for both our customers and our team. We work with clarity and focused speed while having fun along the way!

I’m Noel, CEO of JobRack, and I’m looking for a full-time Executive Assistant / Sales Admin to join me in helping our business grow, keep me organised, and ensure everything runs smoothly both in business and in my life.

Watch this video for a quick intro from me!

If you’re a superstar who loves to take the initiative, stay organised, and thrive on tackling new challenges, read on! But heads up – if you’re not into detail, this role may not be for you! 😉

You can check out more about us and our team, including our latest team retreat video, at https://jobrack.eu/about-us

This role is dynamic and varied. From supporting day-to-day business operations to taking on personal tasks, you’ll help ensure everything runs smoothly.

Key responsibilities:

🗓️ Inbox & Calendar Management – for email, LinkedIn, Slack, and more.

📊 Sales Admin – CRM updates, following up with prospects, and ensuring our reports help us make smart decisions.

💡 Event Planning – Organising everything from intimate dinners to large team retreats.

🧾 HR Support – Helping with onboarding/offboarding, birthdays, and team celebrations.

🎉 Client Delight – Ensuring our clients feel supported and delighted by our service through extra touches like regular contacts from Noel, gifts and fun videos from Noel.

🫂 Culture Building – Organise fun team events, lunches, and activities.

📈 Financial Tracking – Assisting with financial reporting and keeping tabs on spending.

📱 Special Projects – From automating processes, finding uses for AI, to improving our client presentations

Example Projects you’ll work on:

➡️ Implementing a personal CRM system in Airtable and creating processes to keep it updated.

➡️ Researching and creating a financial planning and analysis process to help budget and forecast future spend and growth.

➡️ Improving how we present candidate shortlists to clients, making them simple, beautiful, and efficient.

➡️ Streamlining SOPs, files, and Google Drive, ensuring everything is well-organised and easy to access.

➡️ Organising online workshops, including setup, signup pages, slide decks and pre/post-event communications.

➡️ Creating beautiful guides and marketing materials from content we already have.

Working Hours ⏰: Full time, you’ll be expected to work Monday – Friday for 8 hours in the span of 8 AM — 6 PM London time

I need someone who is:

✅ Exceptionally organised and loves taking responsibility and getting things done right the first time.

✅ Obsessed with the details – when things go wrong, you find solutions to prevent it from happening again.

✅ A proactive problem-solver who loves making life and work easier for everyone.

✅ A great communicator who is reliable, positive, and fun to work with.

Here’s what you’ll need:

✅ 3+ years of experience as an Executive Assistant / Chief of Staff / Office Manager.

✅ Strong written and verbal English communication skills

✅ Experience with Hubspot, Google workspace, Airtable and Notion.

✅ The ability to manage multiple tasks and keep things moving efficiently.

✅ Tech-savvy and comfortable with new software.

✅ Self-starter, independent and takes ownership of tasks.

✅ Desire to learn, upskill and participate in courses

If you really want to get ahead in your application then Buy Back Your Time by Dan Martell is gold for EAs.

Bonus Points if you have:

✅ Experience with event planning, project management and basic video editing.

✅ Knowledge of automation tools like Zapier.

✅ A passion for learning new things and a can-do attitude!

✅ Experience finding and hiring freelancers on platforms like Fiverr and Upwork to help complete tasks and projects.

We’re constantly working to improve our perks and benefits and actively work with our team to identify the things that really matter to them. This is what we offer just now, but if there’s something important to you that’s missing, then let’s chat about it.

What’s in it for you?

💰 Competitive Salary: Earn a monthly salary of $1,600-$2,000*

🌐 Fully remote: Work from anywhere you prefer!

⏰ Our core hours are 8am to 5pm UK time.

🌴 PTO: 20 days of paid holiday and 5 days of paid sick leave per year.

👫 Friendly team & team retreats.

🚀 Chance to grow as JobRack grows.

• Please note that this is a gross salary and that you are responsible for any tax-related procedures in your country of residence. We kindly ask you to apply only if you are happy to work remotely as an independent contractor.

The hiring process for this position will include the following steps:

• Fill out our application form.
• We’ll invite you to record a short video to introduce yourself.
• Complete test tasks if shortlisted.
• Have a video interview with Chelsea and then with Noel.
• Provide references from previous employers.

P.S. – Only candidates from Eastern Europe or South Africa are eligible for this role.

PPS. Please don’t contact Noel directly, we’re naturally following our own hiring processes with Chelsea, one of our awesome Recruitment Partners, leading the process. If you have any questions, don’t hesitate to reach out to chelsea@jobrack.eu

Please note that this is a full-time role and is expected to be your only job. It is important to only apply if you intend this to be your primary and only full-time job.

Got questions about working remotely? Check out JobRack’s FAQ for answers to everything you might want to know. https://jobrack.eu/jobseeker-faq