Job description

Job Description:

Coordinator, Divisional Program Support

Health Services, Health Strategy, Planning and Partnerships (HSPP)

Status:

Contract Full Time, ending March 31, 2026

Salary Range:

$67,772 to $84,714 per annum + comprehensive benefits

Work Mode:

Hybrid*see below for more details about this work mode

Location:

7120 Hurontario Street, Mississauga

Hours of work:

35 hours per week

Who we are:

HSPP is a central Division within Health Services that provides critical enabling supports and strategic leadership across the Health Services department. The Health Equity, Partnerships and Innovation (HEPI) team provides backbone support from key community initiatives, including Peel’s Community Safety and Well-being Plan and Health Services’ approach to health equity. This role reports to the Program Director, HEPI and provides support across HSPP along with specific support to the HEPI team.

What you will do in this role:

• Coordinate all administrative duties across the HSPP divisions, required to support the HSPP team
• Organize, coordinate and carry out established activities in each division’s day-to-day business, various projects and planning activities within HSPP
• Organize and coordinate administrative assistant and administrative support staff in an efficient and effective manner, streamlining processes and work
• Prepare correspondence, reports, letters, and facilitate meetings as required to ensure the smooth flow of information and responses to clients and staff
• Assist with budget monitoring, including the compiling and tracking of divisions financial reports and data throughout the year for budget purposes
• Prepare, coordinate and respond to requests for data and information from councillors, other divisions and departments, ministries, provincial agencies, colleges/universities, and local organizations
• Develop and maintain collaborative internal and external working relationships
• Address internal and external enquires regarding the work of the division, be the contact for information on HSPP, including councillor inquiries
• Conduct research, keep abreast of current issues related to the division to identify and initiate actionable items, ensure follow up and timelines are met
• Prepare correspondence and create reports by compiling data, creating spreadsheets, processes, and databases and create responses, memos, emails, presentations on various topics, and other documents using program or regional policies and procedures on an ongoing basis
• Prepare and coordinate divisional updates, ensuring items are communicated, as appropriate to management and staff
• Generate and maintain internal reports i.e. organization charts
• Provide program support to the division’s strategic initiatives, i.e., culture and wellness, and various other committees including preparing agendas, minutes, identifying action items and follow up
• Support special projects and coordinate special events, meeting logistics, conferences and other responsibilities as required
• Manage the director’s schedule by following up with meeting organizers, suggesting alternative communication (conference calls, action memo etc.) if necessary, suggest materials to be pre-sent; prepare full meeting/conference preparedness packages
• Manage the director’s office time through prioritizing, organizing and scheduling appointments, email, meetings, deadlines etc., efficiently throughout the day using current technological aids and tools
• Maintain an appropriate balance of scheduled and working time in calendar balancing a hybrid working environment
• Provide support to various external committees that the director is involved in, including minutes, venue planning, inviting guest speakers
• Ensure speaking and conference attendance requests are vetted with full details; time of speech; expectation of materials (PowerPoint, handouts, etc.); Q&A potential that requires researched information or stats to reference
• Compile and organize information for further analysis and presentation to senior management
• Apply discretion and confidentiality on divisional issues
• Format and proofread documents, manage eScribe process for HSPP for reports for Council
• Other duties as assigned that fall within the scope of the Divisional Support Coordinator

What the role requires:

• Completion of a post-secondary administrative or business studies program
• Minimum of five years progressive administrative/coordinator support experience
• Combination of education and experience may be considered

Skills/Abilities:

• Excellent verbal and written communication skills
• Proficient in MS Office including Outlook, Word, Excel, and PowerPoint
• Intermediate Peoplesoft skills
• Previous financial / budgeting experience
• Excellent interpersonal and public relation skills to deal with internal and external partners
• Excellent administrative skills supporting senior management
• Previous experience with event planning and demonstrated coordination skills
• Good problem-solving skills and judgement
• Superior research and analytical skills
• Effective planning and organizational skills
• Strong negotiation skills
• Political astuteness with demonstrated tact and diplomacy
• Ability to work in a self-directed manner within a collaborative team environment
• Ability to deal with multiple tasks, shifting/changing priorities and operate with a sense of urgency
• Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias

Perks @ Peel and why you will love working for us:

• Comprehensive Health, Dental, Vision benefit plan including psychological health, effective start date
• Automatic enrolment into OMERS pension plan
• Accrue Vacation on a monthly basis, starting at 3 weeks per annum
• 3 Paid personal days and floating holidays
• Flexible hours supporting your wellness and wellbeing
• Annual performance review and merit increases based on performance
• Supportive leadership and a culture of respect and inclusion
• Access to tuition reimbursement and learning and development resources

Work Mode & Job Location:

In this role, you’ll enjoy the flexibility of a hybrid work arrangement. This means you’ll have the ability to work off-site and on-site as needed, depending on operational needs at the 7120 Hurontario Street, Mississauga worksite. The frequency of on-site work may vary from week to week, depending on operational demands, which can evolve over time.

It’s important to note that your off-site work location must be within the province of Ontario. This ensures that we’re compliant with all regulations and policies. Peel Region offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.

Interview:

Our recruitment process will include video conference technology

Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.

If this opportunity matches your qualifications and experience, please apply on-line.

About Us:

Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 175,000 businesses.

We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.

Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.

Recognized by Canada’s Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won’t find a better opportunity than Peel Region.

Additional Information:

Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.

Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca

Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.