Job Description

Roles & Responsibilities

JOB PURPOSE

Food & Beverage Coordinator is responsible for establishing the smooth and efficient running of the Food & Beverage Department by ensuring that coordination, administration, communication functions and duties of the department are carried out in a professional, discreet, exact and prompt manner in accordance with company policies.

DUTIES

Perform secretarial duties whilst supporting the Executive Office (CEO) and Operations (General Manager, and Director of Operations, and Executive Chef).
Build, maintain and share a plan of all Sr Management Rota and Holiday with the Executive Office and Operation Office.
Get menus approved and signed off Executive Chef and Operations with a final approval of our CEO before they go live.
Keep an update and record on all menus.
Attend meetings when required and support with taking minutes. Ensure follow up is completed when required.
Support in completing the departments time and attendance in Bayan.
Ensure the smooth operation of the Food & Beverage Administration office.
Complete a Food and Beverage market analysis on a quarterly basis.
Maintain an up to date understanding and knowledge of Reservation Systems (SevenRooms and Dynamics) to assist when necessary.
Ensure your general knowledge of the club is accurate and up to date.
Assisting in the planning and organising of small private events and membership events
Support with any Events administration needed such as invoices/ logistics passes etc
Helping with day to day running of the events office to insure all departments have the information they require
Managing registration/ RSVP lists and providing support to attendees
Providing onsite support to various department when needed
Creative and innovative mindset would be a plus

The ideal candidate will have the following qualifications:

• Proven experience in a food and beverage, hospitality, or events coordination role.
• Strong organisational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and manage multiple priorities in a fast-paced environment.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and POS systems.
• Ability to work flexible hours, including nights and weekends as needed.