Job description

• *Job Title:** Personal Assistant – Work from Home
• *Company:** Simon Property Group
• *Location:** Dubai, Dubai, AE
• *Job Type:** Part-Time
• *Seniority Level:** Associate Level
• *Years of Experience:** 3

• *Job Description:**

Simon Property Group, a leading global retail real estate company, is seeking a dedicated and resourceful Personal Assistant to support our executive team in Dubai. This part-time role offers an exciting opportunity to work from home in a dynamic and innovative environment that values creativity and collaboration.

• *Key Responsibilities:**

1. **Administrative Support:**
– Manage daily administrative tasks, including scheduling appointments, coordinating meetings, and organizing travel arrangements.
– Prepare, edit, and proofread documents, reports, presentations, and correspondence, ensuring accuracy and professionalism.
– Maintain and manage electronic filing systems and ensure all relevant documentation is organized and accessible.

2. **Communication Management:**
– Serve as the first point of contact for internal and external communications, demonstrating professionalism and discretion.
– Handle incoming calls, emails, and correspondence; respond or redirect inquiries appropriately.
– Prepare agendas and record minutes of meetings, ensuring follow-up on action items as needed.

3. **Project Coordination:**
– Assist in the planning and execution of special projects, ensuring timelines and targets are met.
– Collaborate with team members across various departments to gather information and achieve project goals.
– Monitor project progress and provide updates to stakeholders regularly.

4. **People Management:**
– Foster a positive and productive working relationship with team members, clients, and external partners.
– Coordinate and facilitate team events, meetings, and group activities that promote collaboration and engagement.

5. **Research and Analysis:**
– Conduct research on various topics as needed, compiling data and presenting findings in an organized manner.
– Identify opportunities for process improvements within the executive’s workflow and suggest actionable solutions.

6. **Personal Assistance:**
– Provide personal assistance to the executives, including managing personal appointments and errands as required.
– Display a proactive approach in anticipating the needs of the executives to enhance their productivity.
• *Requirements:**

– **Education:** Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
– **Experience:** Minimum of 3 years of experience as a Personal Assistant or in a similar administrative role, preferably within a corporate environment.
– **Personality Traits:**
– Passionate about supporting others and contributing to team success.
– Highly motivated with a strong desire to achieve personal and professional growth.

– **Soft Skills:**

– Strong presentation skills with the ability to effectively communicate ideas and information both verbally and in writing.
– Excellent people management skills, capable of building relationships and working well with diverse teams.

– **Technical Skills:**

– Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software/tools.
– Familiarity with project management tools and software is a plus.

– **Availability:** Must be flexible to work part-time hours as needed to align with the executive’s schedule.

• *Benefits:**

– Exciting travel opportunities, including international and domestic travel assignments.
– Disability insurance to provide peace of mind.
– Profit-sharing opportunities to share in the success of the company.

• *Working Environment:**

At Simon Property Group, we believe in unleashing creativity in a setting that celebrates and nurtures innovation. We provide our team members with the resources and freedom to explore ideas and develop solutions that drive our company’s success.

• *Application Deadline:** September 29, 2024

• *Equal Opportunity Statement:**

Simon Property Group is an equal opportunity employer committed to creating a diverse and inclusive workplace. We welcome applications from individuals of all backgrounds and experiences. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law. Join us in building a vibrant and diverse community!

How to apply:

Apply on GrabJobs and you will be notified if shortlisted for the job.

Original job Personal Assistant – Work from home posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.